Last updated on July 21, 2026
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Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.
Review the captured use cases and local product tour below for more Notion details.
Shortlist
in 5 categories
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Spreadsheet-inspired work management with automation.
Structured project planning for teams of every size.
Collaborative planning, reporting, and resource management.
Flexible visual boards for projects and operations.
Flexible databases and connected apps for collaborative work.
Teams use Notion for documentation, project planning, meeting notes, lightweight databases, and shared knowledge.
Notion offers a free option alongside paid team plans. Check the pricing section for plan details.
Reviewers span software, marketing, education, consulting, design, nonprofit, and professional-services teams.
Many reviewers use it for task tracking, though teams needing rigid workflows may prefer a dedicated project-management tool.
Flexibility, linked databases, templates, and the ability to keep notes and project context together are common positives.
A learning curve, complex permissions, and slower performance on very large pages or mobile devices appear in reviews.
Reviews are submitted by software users and organized to help buyers compare products.
See the pricing section below for current plan information and available options.
Reviewer demographics
Based on the captured review summary, Notion is used across small teams, growing businesses, and larger organizations.
Everything in one place. Teams connect meeting notes, tasks, project briefs, and reference material without jumping between separate apps.
Adaptable workflows. Templates and databases can evolve as a project changes instead of forcing a fixed process.
Strong collaboration. Comments, mentions, and page history make async handoffs easier to understand.
Initial setup takes thought. A blank workspace can be intimidating, and poorly planned structures become difficult to maintain.
Mobile performance varies. Large pages and databases may load more slowly on a phone.
Permissions can get complex. Growing teams need clear ownership and sharing rules.
Assignments, status properties, priorities, dates, dependencies, and multiple database views.
Nested pages, backlinks, search, templates, page history, and shared team documentation.
Boards, timelines, calendars, tables, dashboards, and linked project information.
Comments, mentions, notifications, shared editing, and granular page access.
Rich text, media embeds, callouts, code blocks, tables, and reusable content blocks.
Database buttons, recurring templates, formulas, and integration-driven workflow actions.
Filtered views, rollups, formulas, charts, and team dashboards built from connected records.
Project, meeting, wiki, product, marketing, and personal productivity starting points.
Workspace roles, teamspaces, member management, security settings, and export controls.
Notion’s complete feature set spans content creation, databases, project tracking, collaboration, administration, security, integrations, reporting, and workflow automation.
Plan overview
Compare plan features and choose the option that fits your team.
$12
Per user, per month in the captured context.
$24
Per user, per month in the captured context.
Custom Quote
Available for larger organizations.
Connect Notion with the tools your team already uses.
Software selection support
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User ratings
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Additional review details include reviewer context, length of use, and the tradeoffs each reviewer reported.
Project management · 4.5 from 13,616 reviews
Work management · 4.4 from 2,872 reviews
Work platform · 4.6 from 6,074 reviews
