| {% extends "base.html" %} |
| {% block content %} |
| <section class="page-shell compact-hero"> |
| <nav class="breadcrumbs" aria-label="Breadcrumb"> |
| <a href="/">Home</a><span aria-hidden="true">›</span> |
| <a href="/software/search?q=Notion">Task Management Software</a><span aria-hidden="true">›</span> |
| <span>Notion</span> |
| </nav> |
| <div class="profile-head"> |
| <img class="product-logo xlarge" src="{{ assets_base }}/notion-profile/notion-product-logo-128.png" alt="Notion logo" width="48" height="48"> |
| <div class="profile-product-identity"> |
| <h1>Notion Software Review 2026: Features, Integrations, Pros & Cons</h1> |
| <p class="profile-updated">Last updated on July 21, 2026</p> |
| <div class="profile-verification-row"> |
| <span class="verification-avatars" aria-hidden="true"> |
| <img src="{{ assets_base }}/notion-reviews/authorship-reviewer-1.jpg" alt="" width="40" height="40"> |
| <img src="{{ assets_base }}/notion-reviews/authorship-reviewer-2.jpg" alt="" width="40" height="40"> |
| </span> |
| <p class="muted">Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. <a class="text-link" href="#faqs">Learn more</a></p> |
| </div> |
| </div> |
| <div class="profile-head-source-actions"> |
| <img src="{{ assets_base }}/notion-profile/badge-shortlist.png" alt="Capterra Shortlist" width="78" height="63"> |
| <button class="primary-button profile-price-cta" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-price-primary">Get Price</button> |
| </div> |
| </div> |
| <nav class="anchor-nav" aria-label="Profile sections"> |
| <a href="#what-is" data-control-identity="profile.section-navigation:01:description">Description</a> |
| <a href="#use-cases" data-control-identity="profile.section-navigation:02:use-cases">Use cases</a> |
| <a href="#alternatives" data-control-identity="profile.section-navigation:03:alternatives">Alternatives</a> |
| <a href="#faqs" data-control-identity="profile.section-navigation:04:faqs">FAQs</a> |
| <a href="#users" data-control-identity="profile.section-navigation:05:users">Users</a> |
| <a href="#pros-cons" data-control-identity="profile.section-navigation:06:pros-and-cons">Pros and Cons</a> |
| <a href="#features" data-control-identity="profile.section-navigation:07:features">Features</a> |
| <a href="#pricing" data-control-identity="profile.section-navigation:08:pricing">Pricing</a> |
| <a href="#integrations" data-control-identity="profile.section-navigation:09:integrations">Integrations</a> |
| <a href="#support" data-control-identity="profile.section-navigation:10:support">Support</a> |
| <a href="#reviews" data-control-identity="profile.section-navigation:11:reviews">Reviews</a> |
| </nav> |
| </section> |
|
|
| <section id="what-is" class="page-shell profile-layout"> |
| <div class="profile-main"> |
| <h2>What is Notion?</h2> |
| <p>Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place. By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.</p> |
| <p id="profile-description-more" class="muted" hidden>Review the captured use cases and local product tour below for more Notion details.</p> |
| <button class="reviews-show-more profile-inline-expander" type="button" aria-controls="profile-description-more" aria-expanded="false" data-control-identity="profile.read-more-tour:01:read-more">Read more</button> |
| <div id="screenshots" class="screenshot-block"> |
| <img class="screenshot-primary" src="{{ assets_base }}/notion-profile/notion-screenshot-primary-828.jpg" alt="Notion product screenshot" width="828" height="520"> |
| <div class="screenshot-thumbs"> |
| <img src="{{ assets_base }}/notion-profile/notion-screenshot-thumb-00fc4224.jpg" alt="Notion screenshot thumbnail 1" width="96" height="61"> |
| <img src="{{ assets_base }}/notion-profile/notion-screenshot-thumb-ae4afc84.jpg" alt="Notion screenshot thumbnail 2" width="96" height="59"> |
| </div> |
| <div class="profile-tour-row"><span class="profile-tour-count">1+</span><button class="reviews-show-more profile-inline-expander" type="button" aria-controls="profile-tour-details" aria-expanded="false" data-control-identity="profile.read-more-tour:02:take-product-tour">Take product tour</button></div> |
| <div id="profile-tour-details" class="profile-tour-details" hidden>Use the local screenshot thumbnails to review the captured Notion workspace views.</div> |
| </div> |
| <h3>What is Notion used for?</h3> |
| <ul class="chip-list"> |
| <li>Task Management</li> |
| <li>Note-Taking</li> |
| <li>Project Management</li> |
| </ul> |
| <button class="reviews-show-more profile-inline-expander" type="button" aria-controls="profile-use-cases-more" aria-expanded="false" data-control-identity="profile.read-more-tour:03:see-all-use-cases">See all</button> |
| <ul id="profile-use-cases-more" class="chip-list" hidden> |
| <li>Knowledge Management</li> |
| <li>Document Management</li> |
| <li>Team Collaboration</li> |
| </ul> |
| <h3>Recognitions</h3> |
| <div class="profile-recognition"> |
| <img src="{{ assets_base }}/notion-profile/badge-shortlist.png" alt="Capterra Shortlist badge" width="58" height="47"> |
| <p><strong>Shortlist</strong><br><span class="muted">in 5 categories</span></p> |
| </div> |
| </div> |
| <aside class="profile-side"> |
| <div class="side-card profile-top-alternative"> |
| <p class="side-card-kicker">Top alternative <span>Featured ⓘ</span></p> |
| <div class="top-alternative-row"> |
| <span class="result-monogram" aria-hidden="true">S</span> |
| <div><strong>Smartsheet</strong><br><span class="rating"><span class="stars rating-4-5" aria-hidden="true"></span> 4.5 (3,530)</span></div> |
| <a class="text-link" href="/software/search?q=Smartsheet" data-control-identity="profile.visit-smartsheet">Visit</a> |
| </div> |
| </div> |
| <div class="side-card" id="review-summary"> |
| <h2>Overall rating</h2> |
| <p class="big-rating">4.7</p> |
| <p class="rating" aria-label="Rating 4.7 out of 5"><span class="stars rating-4-7" aria-hidden="true"></span></p> |
| <p class="muted">Based on {{ local_review_total }} user reviews</p> |
| <dl class="score-strip vertical"> |
| <div><dt>Ease of Use</dt><dd>4.4</dd></div> |
| <div><dt>Customer Service</dt><dd>4.4</dd></div> |
| <div><dt>Features</dt><dd>4.6</dd></div> |
| <div><dt>Value for money</dt><dd>4.6</dd></div> |
| </dl> |
| <h3>Reviews sentiment</h3> |
| <div class="sentiment vertical"> |
| <span>Positive 97%</span><span>Neutral 2%</span><span>Negative 1%</span> |
| </div> |
| <a class="text-link" href="/p/186596/Notion/reviews/" data-control-identity="profile.all-reviews">See all reviews</a> |
| </div> |
| <div class="side-card"> |
| <h3>Pros & cons</h3> |
| <ul class="pros-cons compact"> |
| <li class="pro">Real-time team collaboration tools</li> |
| <li class="pro">Centralized notes and project hub</li> |
| <li class="con">Slow performance with large content</li> |
| <li class="con">Subpar mobile usability</li> |
| </ul> |
| </div> |
| <div class="profile-price-pair"> |
| <div class="side-card"> |
| <h3>Starting price</h3> |
| <p class="price-line"><b>$12</b><br><small>Per User, Per Month</small></p> |
| <button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-price-starting-summary">Get Price</button> |
| </div> |
| <div class="side-card"> |
| <h3>Free trial available</h3> |
| <button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.demo">Demo</button> |
| </div> |
| </div> |
| </aside> |
| </section> |
| <div class="page-shell profile-listing-link">Do you work for Notion? <a class="text-link" href="/vendors/?capability=listing" data-control-identity="profile.manage-listing">Manage this product listing</a></div> |
| <div class="profile-quick-poll" role="status"> |
| <span class="profile-poll-icon" aria-hidden="true">ⓘ</span> |
| <span>Quick Poll! 📊 What’s your current status? Click to choose the option that describes you best.</span> |
| </div> |
|
|
| <section class="page-shell profile-deep-dive"> |
| <section id="alternatives" class="profile-section" aria-labelledby="alternatives-title"> |
| <p class="eyebrow">Compare your shortlist</p> |
| <article class="popular-alternative-card"><div><p class="eyebrow">Compare with a popular alternative</p><h3>Smartsheet</h3><p>Spreadsheet-inspired work management with automation.</p><p class="rating"><span class="stars rating-4-5" aria-hidden="true"></span> 4.5 (3,530)</p></div><span class="muted">Smartsheet comparison</span></article> |
| <h2 id="alternatives-title">Notion alternatives</h2> |
| <div class="alternative-grid"> |
| <article><span class="result-monogram" aria-hidden="true">A</span><h3>Asana</h3><p class="rating"><span class="stars rating-4-5" aria-hidden="true"></span> 4.5 (13,616)</p><p>Structured project planning for teams of every size.</p><button class="secondary-button product-boundary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.visit-asana">Visit Website</button></article> |
| <article><span class="result-monogram" aria-hidden="true">W</span><h3>Wrike</h3><p class="rating"><span class="stars rating-4-4" aria-hidden="true"></span> 4.4 (3,027)</p><p>Collaborative planning, reporting, and resource management.</p><button class="secondary-button product-boundary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.visit-wrike">Visit Website</button></article> |
| <article><span class="result-monogram" aria-hidden="true">m</span><h3>monday.com</h3><p class="rating"><span class="stars rating-4-6" aria-hidden="true"></span> 4.6 (6,074)</p><p>Flexible visual boards for projects and operations.</p><button class="secondary-button product-boundary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.visit-monday">Visit Website</button></article> |
| <article><span class="result-monogram" aria-hidden="true">A</span><h3>Airtable</h3><p class="rating"><span class="stars rating-4-6" aria-hidden="true"></span> 4.6 (2,238)</p><p>Flexible databases and connected apps for collaborative work.</p><button class="secondary-button product-boundary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.visit-airtable">Visit Website</button></article> |
| </div> |
| <aside class="alternative-advisor-card"><div><p class="eyebrow">More questions?</p><h3>Talk through your shortlist with a software expert</h3><p class="muted">Get help comparing products for your requirements.</p></div><button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-advice:03:ask-our-experts">Ask our experts</button></aside> |
| </section> |
|
|
| <section id="faqs" class="profile-section"> |
| <h2>FAQs about Notion</h2> |
| <div class="faq-grid"> |
| <details open><summary>What is Notion mainly used for?</summary><p>Teams use Notion for documentation, project planning, meeting notes, lightweight databases, and shared knowledge.</p></details> |
| <details><summary>Does Notion offer a free plan?</summary><p>Notion offers a free option alongside paid team plans. Check the pricing section for plan details.</p></details> |
| <details><summary>Who typically uses Notion?</summary><p>Reviewers span software, marketing, education, consulting, design, nonprofit, and professional-services teams.</p></details> |
| <details><summary>Can Notion replace a task manager?</summary><p>Many reviewers use it for task tracking, though teams needing rigid workflows may prefer a dedicated project-management tool.</p></details> |
| <details><summary>What do reviewers like most?</summary><p>Flexibility, linked databases, templates, and the ability to keep notes and project context together are common positives.</p></details> |
| <details><summary>What are common limitations?</summary><p>A learning curve, complex permissions, and slower performance on very large pages or mobile devices appear in reviews.</p></details> |
| <details><summary>How are Notion reviews collected?</summary><p>Reviews are submitted by software users and organized to help buyers compare products.</p></details> |
| <details><summary>Where can I find pricing?</summary><p>See the pricing section below for current plan information and available options.</p></details> |
| </div> |
| </section> |
|
|
| <section id="use-cases" class="profile-section usage-section"> |
| <span id="users" class="anchor-target" aria-hidden="true"></span> |
| <div> |
| <p class="eyebrow">Reviewer demographics</p> |
| <h2>Who uses Notion?</h2> |
| <p>Based on the captured review summary, Notion is used across small teams, growing businesses, and larger organizations.</p> |
| </div> |
| <div class="usage-panels"> |
| <article><h3>Company size</h3><div class="bar-row"><span>2–10 employees</span><b class="bar-78"></b><strong>41%</strong></div><div class="bar-row"><span>11–50 employees</span><b class="bar-62"></b><strong>32%</strong></div><div class="bar-row"><span>51–200 employees</span><b class="bar-34"></b><strong>17%</strong></div><div class="bar-row"><span>201+ employees</span><b class="bar-20"></b><strong>10%</strong></div></article> |
| <article><h3>Time used</h3><div class="donut-list"><span>Less than 6 months <b>14%</b></span><span>6–12 months <b>28%</b></span><span>1–2 years <b>37%</b></span><span>2+ years <b>21%</b></span></div></article> |
| <article><h3>Industries</h3><div class="donut-list"><span>Software & IT <b>31%</b></span><span>Marketing & design <b>22%</b></span><span>Education <b>16%</b></span><span>Other industries <b>31%</b></span></div></article> |
| </div> |
| </section> |
|
|
| <section id="pros-cons" class="profile-section"> |
| <h2>Pros and Cons</h2> |
| <div class="detailed-pros-cons"> |
| <article class="pro"><h3>What reviewers appreciate</h3><p><strong>Everything in one place.</strong> Teams connect meeting notes, tasks, project briefs, and reference material without jumping between separate apps.</p><p><strong>Adaptable workflows.</strong> Templates and databases can evolve as a project changes instead of forcing a fixed process.</p><p><strong>Strong collaboration.</strong> Comments, mentions, and page history make async handoffs easier to understand.</p></article> |
| <article class="con"><h3>Where reviewers see tradeoffs</h3><p><strong>Initial setup takes thought.</strong> A blank workspace can be intimidating, and poorly planned structures become difficult to maintain.</p><p><strong>Mobile performance varies.</strong> Large pages and databases may load more slowly on a phone.</p><p><strong>Permissions can get complex.</strong> Growing teams need clear ownership and sharing rules.</p></article> |
| </div> |
| </section> |
|
|
| <section id="features" class="profile-section"> |
| <h2>Features</h2> |
| <div class="features-advisor-layout"> |
| <div class="feature-catalog"> |
| <article><h3>Task management</h3><p>Assignments, status properties, priorities, dates, dependencies, and multiple database views.</p></article> |
| <article><h3>Knowledge base</h3><p>Nested pages, backlinks, search, templates, page history, and shared team documentation.</p></article> |
| <article><h3>Project planning</h3><p>Boards, timelines, calendars, tables, dashboards, and linked project information.</p></article> |
| <article><h3>Collaboration</h3><p>Comments, mentions, notifications, shared editing, and granular page access.</p></article> |
| <article><h3>Document creation</h3><p>Rich text, media embeds, callouts, code blocks, tables, and reusable content blocks.</p></article> |
| <article><h3>Automation</h3><p>Database buttons, recurring templates, formulas, and integration-driven workflow actions.</p></article> |
| <article><h3>Reporting</h3><p>Filtered views, rollups, formulas, charts, and team dashboards built from connected records.</p></article> |
| <article><h3>Templates</h3><p>Project, meeting, wiki, product, marketing, and personal productivity starting points.</p></article> |
| <article><h3>Administration</h3><p>Workspace roles, teamspaces, member management, security settings, and export controls.</p></article> |
| </div> |
| <div class="feature-control-row"> |
| <button class="reviews-show-more" type="button" aria-controls="feature-details" aria-expanded="false" data-control-identity="profile.feature-controls:01:expand-to-view-all">Expand to view all</button> |
| <button class="reviews-show-more" type="button" aria-controls="feature-details" aria-expanded="false" data-control-identity="profile.feature-controls:02:see-all-114-features">See all 114 features</button> |
| </div> |
| <div id="feature-details" hidden> |
| <p>Notion’s complete feature set spans content creation, databases, project tracking, collaboration, administration, security, integrations, reporting, and workflow automation.</p> |
| </div> |
| <aside class="feature-advisor-card"><div><p class="eyebrow">Need help choosing?</p><h3>Talk through your requirements with a software advisor</h3></div><button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-advice:01:get-advice">Get Advice</button></aside> |
| </div> |
| </section> |
|
|
| <section class="profile-section deep-pricing-section" aria-labelledby="deep-pricing-title"> |
| <div class="section-heading-row"> |
| <div> |
| <p class="eyebrow">Plan overview</p> |
| <h2 id="deep-pricing-title">Pricing</h2> |
| </div> |
| <p class="muted">Compare plan features and choose the option that fits your team.</p> |
| </div> |
| <div class="pricing-grid"> |
| <div class="pricing-card"><h3>Plus</h3><p class="price">$12</p><p class="muted">Per user, per month in the captured context.</p><button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-price-plus">Get Price</button></div> |
| <div class="pricing-card"><h3>Business</h3><p class="price">$24</p><p class="muted">Per user, per month in the captured context.</p><button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-price-business">Get Price</button></div> |
| <div class="pricing-card"><h3>Enterprise</h3><p class="price">Custom Quote</p><p class="muted">Available for larger organizations.</p><button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-price-enterprise">Get Price</button></div> |
| </div> |
| </section> |
|
|
| <section id="integrations" class="profile-section"> |
| <h2>Integrations</h2> |
| <p class="muted">Connect Notion with the tools your team already uses.</p> |
| <div class="integration-cloud"><span>Slack</span><span>Google Drive</span><span>GitHub</span><span>Jira</span><span>Asana</span><span>Figma</span><span>Zapier</span><span>Microsoft Teams</span><span>Google Calendar</span><span>Typeform</span><span>Webex</span><span>OneDrive</span></div> |
| </section> |
|
|
| <section class="profile-section advisor-boundary-section"> |
| <div> |
| <p class="eyebrow">Software selection support</p> |
| <h2>Connect with a Capterra advisor for a free 15-minute consultation</h2> |
| <p>Tell us what you need and compare software options that fit your business.</p> |
| </div> |
| <div class="advisor-action-row"> |
| <button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.get-advice:02:talk-to-an-expert">Talk to an expert</button> |
| </div> |
| </section> |
|
|
| <section id="support" class="profile-section"> |
| <h2>Support, customer service and training options</h2> |
| <div class="support-grid"> |
| <article><h3>Support</h3><ul><li>Help center</li><li>Email support</li><li>Community resources</li><li>Priority support on eligible plans</li></ul></article> |
| <article><h3>Training</h3><ul><li>Documentation</li><li>Recorded tutorials</li><li>Live webinars</li><li>Template gallery</li></ul></article> |
| <article><h3>Deployment</h3><ul><li>Web browser</li><li>Desktop applications</li><li>iOS and Android</li><li>Workspace import and export</li></ul></article> |
| <article><h3>Languages</h3><ul><li>English</li><li>French</li><li>German</li><li>Japanese and Korean</li></ul></article> |
| </div> |
| </section> |
|
|
| <section id="reviews" class="profile-section profile-review-preview"> |
| <div class="section-heading-row"><div><p class="eyebrow">User ratings</p><h2>Overall rating {{ local_review_average }}</h2></div><div class="profile-review-actions"><a class="secondary-button" href="/reviews/search/" data-control-identity="profile.write-review">Write a review</a><a class="primary-button" href="/p/186596/Notion/reviews/">See all {{ local_review_total }} reviews</a></div></div> |
| <div class="profile-review-list" id="profile-review-list"> |
| {% for review in profile_reviews %} |
| <article class="profile-review-card"> |
| <header><span class="fixture-avatar" aria-hidden="true">{{ review.author[0] }}</span><div><strong>{{ review.author }}</strong><p class="muted">{{ review.role }} · {{ review.industry }} · Used for {{ review.tenure }}</p></div>{% if review.local_number <= 10 %}<button class="review-share contract-boundary-control" type="button" aria-label="Share {{ review.author }} review" data-effect-boundary="unavailable" data-control-identity="profile.review-card-share:{{ '%02d' | format(review.local_number) }}:share-profile-review-card-{{ '%02d' | format(review.local_number) }}">↗</button>{% endif %}</header> |
| <h3>“{{ review.title }}”</h3> |
| <p class="rating"><span class="stars {{ review.rating_class }}" aria-hidden="true"></span> {{ review.rating }}.0 · {{ review.date }}</p> |
| <p>{{ review.overall }}</p> |
| <p><strong>Pros:</strong> {{ review.pros }}</p> |
| <p><strong>Cons:</strong> {{ review.cons }}</p> |
| {% if review.local_number <= 10 %} |
| <div id="profile-review-more-{{ '%02d' | format(review.local_number) }}" hidden> |
| <p class="muted">Reviewer context: {{ review.role }} in {{ review.industry }}, using Notion for {{ review.tenure }}.</p> |
| </div> |
| <button class="reviews-show-more" type="button" aria-controls="profile-review-more-{{ '%02d' | format(review.local_number) }}" aria-expanded="false" data-control-identity="profile.review-card-expansion:{{ '%02d' | format(review.local_number) }}:continue-reading-profile-review-card-{{ '%02d' | format(review.local_number) }}">Continue reading</button> |
| {% endif %} |
| </article> |
| {% endfor %} |
| </div> |
| <div id="profile-more-details" hidden> |
| <p>Additional review details include reviewer context, length of use, and the tradeoffs each reviewer reported.</p> |
| </div> |
| <button class="reviews-show-more" type="button" aria-controls="profile-more-details" aria-expanded="false" data-control-identity="profile.show-more">Show more +</button> |
| <aside class="profile-review-email-card"><div><p class="eyebrow">Top-rated software of 2026</p><h3>Get the top-rated software shortlist</h3><p class="muted">Email delivery is unavailable from this page.</p></div><label class="boundary-email-field">Email Address <input type="email" autocomplete="email" placeholder="name@example.com"><small class="boundary-terms">By continuing, you agree to receive Capterra research updates.</small></label><button class="secondary-button" type="button" data-effect-boundary="unavailable" data-control-identity="profile.send-list">Send me the list</button></aside> |
| </section> |
|
|
| <section class="profile-section"> |
| <h2>Top-rated software of 2026</h2> |
| <div class="top-rated-row"><span class="result-monogram">A</span><div><strong>Asana</strong><p class="muted">Project management · 4.5 from 13,616 reviews</p></div><span class="result-monogram">W</span><div><strong>Wrike</strong><p class="muted">Work management · 4.4 from 2,872 reviews</p></div><span class="result-monogram">m</span><div><strong>monday.com</strong><p class="muted">Work platform · 4.6 from 6,074 reviews</p></div></div> |
| </section> |
|
|
| <section class="profile-section"> |
| <h2>Popular comparisons</h2> |
| <div class="comparison-links"><a href="/software/search?q=Notion+vs+Asana">Notion vs Asana</a><a href="/software/search?q=Notion+vs+Wrike">Notion vs Wrike</a><a href="/software/search?q=Notion+vs+monday.com">Notion vs monday.com</a><a href="/software/search?q=Notion+vs+Smartsheet">Notion vs Smartsheet</a><a href="/software/search?q=Notion+vs+ClickUp">Notion vs ClickUp</a><a href="/software/search?q=Notion+vs+Trello">Notion vs Trello</a></div> |
| </section> |
| </section> |
| {% endblock %} |
|
|
