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<title>Vendor Invoice Intake - WordPress Plugin for US Payables</title><meta name="description" content="Nine accounts-payable intake fields, an admin log and a dated CSV you keep - the IRS period of limitations on a business return is generally 3 years.">
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<script type="application/ld+json" data-yj="yj-capsule-v1">{"@context": "https://schema.org", "@type": "FAQPage", "inLanguage": "en", "mainEntity": [{"@type": "Question", "name": "What does Vendor Invoice Intake - WordPress Plugin for US Payables actually do?", "acceptedAnswer": {"@type": "Answer", "text": "You're the one person who handles payables at a small company. Right now every vendor invoice arrives as a PDF attached to an email, and \"the March one from the landscaper\" means scrolling your mail. From the plugin's own readme: \"Nine accounts-payable intake fields, an admin log and a dated CSV you keep - the IRS period of limitations on a business return is generally 3 years.\" Three years of records living in an email account is not a record you keep. It's a record you hope is still there."}}, {"@type": "Question", "name": "Who is Vendor Invoice Intake - WordPress Plugin for US Payables for?", "acceptedAnswer": {"@type": "Answer", "text": "US small businesses that PAY other businesses and run their own WordPress site: a general contractor, a production company, a property manager, a small nonprofit, a marketing agency. Their subcontractors and freelancers currently email invoices to whoever they have an address for, and the person who cuts checks finds out late. Two axes are crossed here: the trade (construction, film, property management, agency, nonprofit) x the US federal recordkeeping and Form W-9 duties that fall on the PAYER, not on the vendor - which is why the payer, not the vendor, has to get the intake right."}}, {"@type": "Question", "name": "What can I do for free, and what needs the paid version?", "acceptedAnswer": {"@type": "Answer", "text": "Before your next close, send your bookkeeper the CSV column order and ask which column they want first; then paste the shortcode on your Vendors page and email the link to the vendors who invoice you most often, so the next invoice arrives on the form instead of in somebody's inbox."}}, {"@type": "Question", "name": "What would this cost if someone did it for me?", "acceptedAnswer": {"@type": "Answer", "text": "Commissioning the same three things - a front-end invoice form, an admin list and a CSV export - from a freelance WordPress developer is a custom build: published hourly rates in the WordPress category on US freelance marketplaces commonly run from about $25 to over $75 an hour."}}], "datePublished": "2026-09-25", "dateModified": "2026-09-25", "author": {"@type": "Organization", "name": "ReadyStack", "url": "https://getreadystack.com"}}</script>
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<h1>Vendor Invoice Intake - WordPress Plugin for US Payables</h1><p class="sub">Nine accounts-payable intake fields, an admin log and a dated CSV you keep - the IRS period of limitations on a business return is generally 3 years.</p>
<div class="wrap"><form id="f"><label for="i_vendor_name">Your business or legal name, exactly as it appears on your Form W-9</label><input id="i_vendor_name" data-k="vendor_name" type="text">
<label for="i_vendor_email">Your email address, for the confirmation and any payment questions</label><input id="i_vendor_email" data-k="vendor_email" type="email">
<label for="i_invoice_number">Your invoice number</label><input id="i_invoice_number" data-k="invoice_number" type="text">
<label for="i_invoice_date">Invoice date (MM/DD/YYYY)</label><input id="i_invoice_date" data-k="invoice_date" type="date">
<label for="i_amount_due">Total amount due in US dollars - type the cents too, for example 1250.00, and no dollar sign</label><input id="i_amount_due" data-k="amount_due" type="text">
<label for="i_po_or_job">PO number or job name - type NONE if you were never given one</label><input id="i_po_or_job" data-k="po_or_job" type="text">
<label for="i_work_period">Period this invoice covers, for example 07/01/2026 - 07/31/2026</label><input id="i_work_period" data-k="work_period" type="text">
<label for="i_w9_status">Do we already have your current Form W-9? Never type an SSN or EIN on this form</label><select id="i_w9_status" data-k="w9_status"><option>Yes - a current Form W-9 is already on file with you</option><option>No - please send me a W-9 request</option><option>Not sure - please check and tell me</option></select>
<label for="i_line_items">What this invoice covers - separate line items with a semicolon</label><input id="i_line_items" data-k="line_items" type="text"></form><div class="card"><h3>Invoices Received</h3><p><b>Your business or legal name, exactly as it appears on your Form W-9:</b> <span id="o_vendor_name"></span></p><p><b>Your email address, for the confirmation and any payment questions:</b> <span id="o_vendor_email"></span></p><p><b>Your invoice number:</b> <span id="o_invoice_number"></span></p><p><b>Invoice date (MM/DD/YYYY):</b> <span id="o_invoice_date"></span></p><p><b>Total amount due in US dollars - type the cents too, for example 1250.00, and no dollar sign:</b> <span id="o_amount_due"></span></p><p><b>PO number or job name - type NONE if you were never given one:</b> <span id="o_po_or_job"></span></p><p><b>Period this invoice covers, for example 07/01/2026 - 07/31/2026:</b> <span id="o_work_period"></span></p><p><b>Do we already have your current Form W-9? Never type an SSN or EIN on this form:</b> <span id="o_w9_status"></span></p><p><b>What this invoice covers - separate line items with a semicolon:</b> <span id="o_line_items"></span></p></div></div>
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<section data-yj-cta="paid" style="margin:3rem auto;max-width:46rem;padding:1.5rem 1.25rem;border:1px solid #d8dee9;border-radius:12px;background:#fbfcfe;font:16px/1.6 system-ui,-apple-system,Segoe UI,sans-serif"><h2 style="margin:0 0 .5rem;font-size:1.25rem">Get the complete version <span class="yj-price">$60</span></h2><p style="margin:.25rem 0 1rem;color:#41505f">This page is the working piece. The full pack has everything below.</p><p style="margin:0 0 1rem;color:#41505f">Nine accounts-payable intake fields, an admin log and a dated CSV you keep - the IRS period of limitations on a business return is generally 3 years.</p><p style="margin:0 0 1rem;color:#5b6b7c;font-size:.94rem">Commissioning the same three things - a front-end invoice form, an admin list and a CSV export - from a freelance WordPress developer is a custom build: published hourly rates in the WordPress category on US freelance marketplaces</p><a href="https://getreadystack.com/api/buy/cl/polar_cl_3uX5lI6D4d5f5F4FmvrsfmsLi9BeNWvVETrMo2obp7B" rel="nofollow" style="display:inline-block;padding:.7rem 1.3rem;border-radius:8px;background:#1b64f2;color:#fff;text-decoration:none;font-weight:600">Buy the full version — $6</a></section>
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